Rules & Regulations

Rules & Regulations

REGULATIONS FOR THE 2018 RUN THE RANN™
(161 KMS, 101 KMS and 51 KMS)

ORGANISATION

Run The Rann™ is organised by Uphill EMG™ (a division of Brand Aid Pvt. Ltd.)

THE EVENT

Run The Rann™makes use of trails and paths through the salt desert of the Great Rann of Kutch region in Gujarat and offers various runs deep in the countryside. Each run is to be completed in one stage, non-stop, in semi-autonomy and at one's own speed, within a cut-off time achievable by most runners. All races start and end in Dholavira, Gujarat. The cut-off times for various runs are as follows:

  • 161 km cut-off time is 46 hours
  • 101 km cut-off time is 28 hours
  • 51 km cut-off time is 12 hours

Yes, over and above that, there will be intermediate cut-off times which will be strictly enforced. For those who do not know, intermediate cut-off time means you should have arrived and departed from an intermediate aid station before the set time limit. Participants are recommended to know and follow the time limit religiously or they will be disqualified and considered DNF.

For 101 kms participants intermediate aid station will be located at approximately 55 kms marker and every runner should have arrived and departed from the aid station within 15 hrs.

For 161 kms participants there are 2 intermediate cut-off points the first one is the intermediate aid station located at 55 kms marker and every runner should have arrived and departed from this aid station within 15 hrs. Other cut-off point is aid station located at approximately 114 kms marker and each runner should have arrived and departed from this intermediate cut-off point within 32 hrs.

In case of poor weather conditions and/or for reasons of safety, the organiser reserves the right to stop the event underway or to modify the time barriers.

Any participant excluded from the race for any reason but wishing to continue his race can only do so after returning the bib. He/she shall do so at his/her own risk and responsibility.

Runner's Responsibilities

  • The race is open to men and women above 18 years of age.
  • Runners must be fully aware of the unique nature and the requirements of competing in an ultra-long distance road race.
  • Runners will be responsible for his/her safety by having the ability and skills to deal with any problems that may be encountered during the race. The climatic conditions tend to get extreme in the desert.
  • Runners must know how to manage on their own even if they find themselves isolated. As it is one of the extreme sporting events, it could lead to physical and/or mental stress arising out of high fatigue. Runners must be able deal with these on their own. While medical aid is available, the location of the race is remote and immediate medical attention may not come through.
  • Runners must be fully aware that location of the ultra marathon, The Great Rann of Kutch, is a desert located in remote region. A runner's safety and security depends upon the capacity of the individual to adapt to the problems encountered, or envisaged.
  • In case a runner meets another runner who is in need of medical or emergency aid, he/she must render help and inform the organizers for medical assistance.

SEMI AUTONOMY

Semi autonomy is defined as having the capacity to be self sufficient and self sustaining between two refreshment posts/aid stations. This means not only on food and water front but also that of clothing and safety. You should be able to adapt yourself for the extreme conditions that will test your endurance.

This means:

  • Each runner must have his/her race kit with them at all times during the race (see paragraph RACE KIT). He/she must carry this equipment in a race pack and the content must not be changed during the course. At any time during the race, the race marshals can verify the bag and its contents. The runner must accept these control checks or he/she may be disqualified from the race.
  • Refreshment posts/aid stations have been supplied with drinks and food to be consumed on the spot. Runners will only be allowed to refill their water bottles at the stations. Each runner must ensure that he/she has enough quantity of water on him to enable him to reach the next refreshment spot/aid station.
  • Personal family assistance will not be tolerated either on feet or in vehicles.
  • Professional assistance including professional trainer, doctor or any other medical or paramedical professional is strictly forbidden.
  • Runners cannot be accompanied by any person not enrolled in the race. In other words, no pacers!

ENROLMENT

Enrolment is exclusively through the Internet via a secured payment by banker's card.

A medical certificate is necessary to validate your registration. It must stipulate that the runner is physically fit to participate in such a race. It is mandatory to bring the ORIGINAL copy of such medical certificate to the race and show it at the time of collecting your bib number on site.

ACCEPTANCE OF THE REGULATIONS AND OF THE ETHICS OF THE RACE

By participating in Run The Rann™, you agree to accept, without any reservations, the current rules & regulations and the ethics of the race.

CANCELLATION AND REFUND POLICY

It is hereby made clear that no refunds will be processed under any circumstances. the fees of any participant not able to compete in the race will be automatically transferred to the next year and will not be returned. such transfer of fees will be carried forward only for the next event, and if the participant fails to register for the consecutive event, his/her fees will be forfeited. furthermore, such participants must note that in case if the race fees increase in the next year, they will have to pay the difference in order to confirm their participation.

Important Note: all participants must communicate their intention of cancellation in writing, via email only. no messages, phone calls or other forms of communication will be accepted or considered and no transfer of fees will be done in such cases.

In order to participate in our events, a set of proper racing gear is required. This list is only indicatory and each trail-runner must modify it according to their needs. It is important that the running gear gives you proper protection against the weather. Choose security and performance over weight of the gear.

  101 kms
161 kms
51 kms
GPS and compass MANDATORY MANDATORY
Mobile phone with fully charged battery (keep it switched off as much as you can when you run to preserve the batteries) + the security numbers of the organization added to the repertoire + local police / emergency number. MANDATORY MANDATORY
Water bottle (minimum recommended capacity) 2 LITRES MANDATORY 1 LITRE
RECOMMENDED
Two torches or headlamps in proper working condition with 1-2 sets of replacement batteries for each device. MANDATORY N/A
Whistle MANDATORY MANDATORY
Adhesive elastic band to enable making a bandage or a strapping (mini 100cm x 6 cm) + knife or scissors to cut the self-adhesive elastic bandage MANDATORY MANDATORY
Food reserve (bars, gels, dry fruits, snacks... anything you like) MANDATORY MANDATORY
Tumbler (minimum volume of 15cl) or a bottle or Camelbak type of bag MANDATORY MANDATORY
Additional warm mid-layer top: One single mid-layer long sleeve top for warmth (Men, size M) MANDATORY N/A
Cap, hat or bandana MANDATORY MANDATORY
Identity papers (Passport, PAN card, etc...) are required by border paramilitary forces and local police MANDATORY MANDATORY
Sum of INR 1000 in order to cover the unexpected expenses MANDATORY MANDATORY

Very strongly recommended:

  • Compass, sun cream, Vaseline or anti-chaffing cream, needle, band-aids.
  • For torch, do carry your own additional batteries. Race organisers will not provide extra batteries. In case you fall short of it in the middle of the night, it will be considered DNF (Did Not Finish). Please note that the race takes place in a desert in remote location and you will not be able to continue at night without light.
  • You will carry this material in a pack which will not be exchangeable during the race.
  • You cannot begin the race with poles for walking support. However, you can pick up the sticks you may find during the course of your race and use them for support on tough terrains.
  • For all your questions concerning obligatory equipment consult the FAQs.

RACE BIBS

Every runner will be provided with a race bib which will be individually handed to him/her on producing:

  • A valid photo identification
  • Your racing gear. This will be checked by our race marshals.

The race bib must be worn on the front of the body (chest, stomach, leg) and must be fully visible throughout the entire race. It must, therefore, always be positioned over any clothing and cannot for any reason be fixed onto the back. For photographing and marketing purposes, the name and logo of the sponsors must neither be modified, nor hidden. The race number is the pass necessary to get to the refreshment posts, medical, rest areas, showers, areas for depositing or recuperating spare bags, etc. The race bib should never be withdrawn until the race is finished.

RESCUE AND MEDICAL ASSISTANCE

An infirmary will be open in race campsite for the duration by the event organisers. Runners who have any medical problem may make use of it. First aid posts will be positioned at different points throughout the course. These posts will be connected through radio or telephone to the race control room. A medical control team will be present during the entire duration of the event at the campsite and also at specific key points along the routes. The rescue posts are aimed at bringing help to any person in danger.

If it appears that a runner is in extreme difficulty or seriously injured to call for assistance, fellow runners must try to provide assistance by informing the first aid point and/or alerting the race officials.

Since the race is held in remote area, with very limited network connectivity, you may have to wait for a longer period for assistance. There will be primary medical facilities available, but your health is your responsibility. Hence, make sure that the race pack you carry has survival essentials in it so that you could sustain yourself till the help arrives.

A runner calling on a doctor or a rescuer submits himself to their authority and undertakes to accept their decisions. The first-aiders and official doctors are authorized especially:

  • To put any competitor unfit to continue the event out of the race (by invalidating the race bib).
  • To evacuate runners whom they judge in danger, by any means at their disposal.
  • To hospitalize at their convenience any runners whose state of health requires serious medical help.

Expenses incurred, resulting from emergency assistance or evacuation, are payable by the person rescued. He/she will also be responsible for all costs relating to their return from the area to where they were rescued. We strongly recommend that all competitors have their own accident insurances that will cover any eventual costs of search and rescue.

Each runner must stay on the GPS route he/she has been given, even if it is to rest for a while. Any runner who voluntarily leaves such path is no longer under the responsibility of the organization and this may lead to disqualification.

DROP BAGS (for 161 and 101 kms only)

161 and 101 kilometers runners are allowed to provide one drop bag each. Please do not use paper bags, shoe boxes, or anything made of paper-like products. These can get wet and tear easily. Do NOT place your headlamp set in your drop bags. It is compulsory for you to carry it with you at all times. You can certainly place additional extra battery sets in your drop bags but you have to keep one set with you at all time.

Do NOT place glass bottles in your drop bags. Drop bags must be securely tied, labeled clearly with the runner's name and entry number, and deposited at the appropriate collection station established at base-camp before the race starts. Race management will transport them to mid-race. An aid station representative will pick these drop bags at a designated location inside campsite after the runner's briefing and transport them to the aid station locations. After use of your drop bag, make sure any recoverable items are packed in the bag and others are properly trashed. Place the bag at the designated location inside the dedicated aid station for transportation so the drop bags will be returned to base-camp as soon as possible. It is the responsibility of each runner to claim his or her drop bags after the race.

Bags not claimed will be disposed off after 10 days of race completion. Race management is not responsible for lost or damaged drop bags and their contents. DO NOT leave valuables in your drop bags.

CONTROL AND AID STATION

A control process is carried out on the arrival of any runner on refreshment post/aid station. Only the runners carrying a visible and duly controlled race number will have access to the aid station. At the end of the race a nutritious meal will be served in Dholavira.

WASTE MANAGEMENT

Be responsible towards the environment and throw the trash in trashcans only.

The route of the race as well as the campsite will have plenty of trashcans to help you save the environment. Any participant seen littering the route and campsite may be disqualified on the spot. We have to respect the environment and try our best to preserve it in its natural form.

A small pouch for collecting your waste will be handed to you when you collect your racing number. Wear it on you during the race and put all your waste in it until you reached an aid station where you can dispose them off in trashcans.

You may also avoid usage of disposable water bottles and plastic cups by carrying with you sturdy plastic bottles which do not need to be disposed.

DNF (DID NOT FINISH) RULES

Except for injury, runners must only abandon the race at a control post. They must alert the head of post, who will then invalidate their race-bib.

Repatriation will be decided on by the post leader, based on the following general rules:

  1. Transports are available from certain aid stations only. Runners who abandon at another rescue or refreshment post but whose state of health does not necessitate being evacuated must wait for the closure of the post to be evacuated or arrange for their own way back to camp (for example, asking local villagers for a free ride on his two-wheeler is one option).
  2. In case of abandonment before a control point, it is imperative to return to the previous control point and inform the post leader of one's abandonment. If during this return, the runner meets the end of race sweepers, they will invalidate the race bib. The runner is then no longer under the organization's control.

GPS BASED RACE

The routes of all three races could be navigated only through the GPS device provided by the organisers. All participants will be trained on how to properly use the device for proper navigation.

PENALTY - DISQUALIFICATION

Race officials present on the course, and those in charge of different control and refreshment posts are authorized to uphold regulations and to immediately impose a penalty for breach of the following rules.

BREACH OF RULES PENALTY (*) – DISQUALIFICATION
Taking a serious shortcut Penalty will be decided by Organizers depending on the shortcut taken
Lacking obligatory racing gear Immediate disqualification
Littering Immediate disqualification
Misbehaving/rude behaviour to people (anyone involved in the organization of this race : marshals, volunteers, or even other runners) Penalty up to 3 hours to disqualification depending on the gravity of the action
Not helping someone in difficulty Penalty 3 hours
Receiving help outside authorized zones Immediate disqualification
Being accompanied along the course outside the tolerance zones clearly marked close to the aid station Immediate disqualification
Cheating (e.g.: using transport, sharing race number,) Immediate disqualification and ban for life from all Uphill EMG races
Recognized dangerous attitude (e.g.: sticks with unprotected points pointing at the runners or the spectators) Penalty up to 3 hours
Not passing through a control point Depending on the Event Director (serious risk of disqualification)
Refusal to comply with an order from race control, from a race official, from a head of post, from a doctor or from a rescue worker Disqualification
Departure from a control post after the hour limitation Disqualification

Any other breach of the rules as sanctioned by the Event Director.

COMPLAINTS

All objections must be lodged with the Event Director in writing with caution money of Rs. 1,000 (non-refundable in case the objection/complaint is not valid) within four hours of the arrival at the finish line of the runner concerned.

The decision of the Event Director will be considered final and binding on all.

MODIFICATIONS TO THE COURSE OR TO THE TIME BARRIERS; CANCELLATION OF THE RACE

The race organisers reserve the right to modify at any moment the route and the positioning of the rescue and refreshment posts/aid stations, without warning.

In the case of unfavorable weather conditions the start may only be postponed by a few hours at the most. If the race does not commence within stipulated time, the race is deemed to be cancelled.

Owing to poor meteorological conditions, and for reasons of safety, the race organisers reserve the right to stop the event underway or to modify the time barriers.

In case of cancellation of an event, for whatever reason, before 15 days of the start of the event, partial refund of the registration fees will be made. The amount of this refund will be fixed so as to allow the organisers to cover all irredeemable expenses committed up to the date of the cancellation. In case of cancellation of decided less than 15 days before the departure or in case of interruption of the race, for whatever the reason, no refund of the registration fee will be made.

INSURANCE

We strongly recommend that all participants get their own accident insurance cover that can cover any eventual costs of search and rescue.

RANKINGS AND REWARDS

Only those runners who finish the race they have participated in and return back to Dholavira base camp will be considered. There is separate ranking for men and women.

INDIVIDUAL SPONSORS

Only sponsored competitors may have their sponsors' logos on their closing and racing gear used during the race. All other publicity accessories (flags, banners, etc.) are forbidden at all points of the race including the finish line. Non-conformity to this may lead to disqualification from the race.

PHOTO COPYRIGHT

Every participant relinquishes their claim to photographic copyright during the event. The participant relinquishes any recourse against the organiser and against his approved partners for the use of his image. Only the organiser can pass on these rights for the image in any media, via an accreditation or an adapted license.

Run The Rann™ and Uphill EMG™, the company behind this event hold legal trademarks. Any communication about the event or that company, use of photographs of the event must be made respecting the name of the event, the trademarks and with the official agreement of the organization.